Data Protection

Introduction

At Khaleej Careers, we prioritize the privacy and security of job applicants’ personal data. This Data Protection Notice (“Notice”) outlines how we collect, use, disclose, and manage your personal information in compliance with the Personal Data Protection Act (PDPA), 2012, as amended. This policy applies to all personal data under our control, including information managed by third-party service providers we engage for recruitment and related purposes.

Scope of This Notice

  1. This Notice applies to all individuals who apply for job positions with Khaleej Careers (“Job Applicants”).

Personal Data We Collect

  1. “Personal Data” refers to any information—whether true or not—that can identify a job applicant. The data we may collect includes but is not limited to:
    • Full name, last four characters of your NRIC/FIN or passport number, date of birth, nationality, and place of birth.
    • Contact details, including mailing address, phone number, and email.
    • Educational background, certifications, employment history, and references.
    • Salary expectations and bank account details for payroll processing.
    • Information on your next of kin, spouse, or family members (where relevant).
    • Details about any work-related health conditions or disabilities.
    • Your photograph for identification or HR purposes.
  1. Any terms not explicitly defined in this Notice will follow the definitions provided by the PDPA.

How We Collect, Use, and Disclose Personal Data

  1. We collect personal data when you voluntarily provide it as part of your job application or through an authorized third party (such as a recruitment agency). In such cases, your authorized representative must ensure you have been informed and have consented to the collection and processing of your data.
  2. Your personal data is collected and used for the following purposes:
    • Assessing your suitability for current or future employment opportunities.
    • Verifying your identity and the accuracy of the details you provide.
    • Managing employment-related HR processes such as payroll, benefits, and leave applications.
    • Ensuring compliance with company policies and regulations, including monitoring work-related communications (where applicable).
    • Processing claims, expenses, and administering workplace insurance or benefits.
    • Evaluating your continued suitability for employment.
    • Ensuring business continuity in case of termination.
    • Complying with legal, regulatory, and corporate requirements.
    • Facilitating potential business mergers, acquisitions, or corporate restructuring.
  1. These purposes remain applicable even after your employment relationship with Khaleej Careers ends, for a reasonable duration, to fulfill contractual, legal, or compliance obligations.

Withdrawing Consent

  1. Your consent to the collection and use of personal data remains valid until you formally withdraw If you wish to withdraw consent, please send a written request to our Data Protection Officer at the contact details provided below.
  2. Upon receiving your request, we will process it within 30 days and inform you of any implications, including whether we can proceed with your job application. If you choose to cancel your withdrawal request, please notify us in writing.
  3. Please note that even if you withdraw consent, Khaleej Careers may still process certain personal data when required by law or regulatory requirements.

Accessing and Updating Your Personal Data

  1. If you wish to:
  • Request a copy of your personal data we hold.
  • Make corrections to any inaccurate details.
  • Inquire about how your data is being used.

You may send a written request to our Data Protection Officer. A reasonable fee may be charged for access requests, and we aim to respond within 30 business days. If we need more time, we will notify you of an expected timeline.

  1. Depending on the nature of the request, we may provide only the specific data required instead of entire documents.

Data Security Measures

  1. Khaleej Careers employs strict security measures to protect personal data from unauthorized access, misuse, or disclosure, including:
  • Restricted access and authentication controls.
  • Encryption and secure storage of sensitive data.
  • Regular updates, security patches, and antivirus protection.
  • Secure disposal of personal data when no longer required.
  1. While we take extensive precautions, no data transmission or storage method is completely risk-free. We continuously improve our security measures to enhance data protection.

Ensuring Data Accuracy

  1. We rely on job applicants to provide accurate and updated information. If any changes occur in your personal details, please notify our Data Protection Officer immediately.

Data Retention Policy

  1. Your personal data will be retained only as long as necessary for employment, legal, or compliance purposes. Once it is no longer required, we will securely delete or anonymize it.

International Data Transfers

  1. While Khaleej Careers primarily processes data within our operating regions, we may share information with our parent company or affiliates for legitimate business purposes. If we transfer data outside [your country], we will take necessary precautions to ensure your information remains protected under standards equivalent to the PDPA.

Contact Our Data Protection Officer

  1. If you have any questions regarding this policy or wish to exercise your data protection rights, please contact:

Data Protection Officer
Email: privacypolicy@khaleejcareers.com

Updates to This Notice

  1. This Data Protection Notice may be updated periodically. Please check the last updated date to see if changes have been made. Your continued participation in the recruitment process signifies your acceptance of any revisions.