Zahidullah Khan

Fleet: • Managing +500 project vehicle and operation of 40 buses covering around 170Km area. • Develop and execute transportation plans that support the aims and objectives of the company. This entails assessing the options and resources that are available, planning the most efficient routes and modes of transportation, and analyzing the present and future needs for transportation. Consider several variables, including customer satisfaction, risk, quality, quantity, budget, and sustainability. • Address any transportation-related issues, such as delays, accidents, or customer complaints, by implementing appropriate solutions to minimize disruptions. capable of handling emergencies, finding solutions, and taking necessary remedial action. • Supervise the daily transportation activities and make sure they are carried out as planned. This includes managing and overseeing the operations of the carriers, vendors, and transport employees. Track and keep an eye on the efficiency and status of the transportation processes, including delivery schedules, expenses, quality, safety, and client comments. • Monitor and evaluate transportation performance metrics, including on-time delivery, transportation costs, and carrier performance, to identify areas for improvement and implement corrective actions. • In charge of making certain that the transportation activities adhere to all applicable rules, laws, policies, and contracts. This entails keeping informed of updates and specifications in the transportation sector, including safety, environmental, customs, and tax laws. Verify that the drivers, carriers, vendors, and transportation employees all adhere to the rules and regulations and possess the required licenses, permits, and certificates. • Maintain Bechtel & Neom Standers of transportation. Accommodations: • Managing accommodation of +1500 project staff responsible leading 07 camps hotels and private accommodations. • Working as Project Camps & Facilities Manager I am providing support to camp construction team, camp mobilization, operational, maintaining, and SAFE & efficient operation of the camp operation, allocating accommodations for Spine/ and Regional Infrastructure employees. • Overseeing the staff check-in process, making hotel arrangements, keeping track of camps' daily occupancy reports, and helping with the restaurant, laundry, housekeeping, recreation, gymnasium, janitorial, maintenance, gardening, and pest control services, among other tasks. • Every day, there is constant observation of every safety detail in the camp area to ensure that "Zero Accident" is achieved. Supervise the catering, laundry, cleaning services for offices and common areas, staff, cleanliness, quality, health, safety, and environmental issues. • Weekly/ monthly meetings with camp management allow us to voice concerns about our staff and work to address them in accordance with Bechtel and NEOM policies and standards. • Collaborating closely with management and HR to determine project policy and working area as well as future camp requirements. • Responsible for the pre-expense approval from the client (EPR, FMR) and off hiring of the camps/ hotels and private accommodations.

• Develop and implement administrative policies and procedures to ensure efficient and effective administrative operations to reduce costs and improve efficiency. • Plans, coordinates, and ensures the Executive's schedule is followed and respected. Makes judgments and recommendations to ensure smooth day-to-day engagements. • Develops management reports such as status of activities and progress, cost analyses and estimates, staffing, technical services and equipment, work measurements, and materials and supplies. • Manage record-keeping and document management, including developing and maintaining a database of company records and documents, organizing, and maintains paper/electronic filing system and record copies of facility and office services documents. • Establish retention and archiving requirements per corporate requirements. • Responsible for coordinating and maintaining service-related contracts. • Manage office management functions, including managing office supplies and equipment inventory, coordinating office services, and managing office security. • Act as a primary liaison between the company, staff, and management. • Collaborate with other departments, such as finance and human resources, to ensure that administrative activities support overall business objectives. • Works closely and effectively with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. • Manage the staffing process, including recruiting, interviewing, hiring, and onboarding. • Liaise with internal teams such as IT and HR to create corporate accounts for new employees. • Schedule and oversee training sessions for new employees, ensuring they are set up for success in their new role. • Develop and organize a new hire orientation program (first day, first week, first month and first quarter). • As part of your commitment to continuous improvement, gather candidate experience feedback from new employees and use this information to implement changes to the onboarding process. • Develops management reports such as status of activities and progress, cost analyses and estimates, staffing, technical services and equipment, work measurements, and materials and supplies.

• Act as the primary point of contact for project staffing needs; Train managers, supervisors, and leads on job posting procedures, maintain Smart Staff tool, primary point of contact (POC) for corporate recruiters, facilitate communications with corporate recruiting team regarding interviews, candidate selection and offer process. Coordinate with HR team and project controls on approved staffing plans and trended positions. • Assisting in employment processes arranging interviews and interview evaluation reports and submitting candidate packages to senior leadership and HR for approval processing / follow-up with HR to facilitate recruitment and onboarding. • Recruiting, selecting, orienting, and training office staff. • Analyzing and planning the recruitment needs in coordination with the head of departments and site leadership. • Overseeing day-to-day activities in offices, developing policies, procedures, and systems which ensure productive and efficient office operation. • Serving as the primary point of contact and with other departments, individuals, and institutions for operational and programmatic matters • Organizing and facilitating meetings, conferences, and other special events. • Overseeing of office accounts, and planning and monitoring expenditures, develop and coordinate budgets for the office department. • Submit timely reports and prepare presentation/ proposals as assigned. • Coordination with emergency services for building evacuation planning, training, and procedures, assist with emergency preparedness procedures and implementation. • Recommend maintenance, mechanical, electrical, and facility design modifications. • Interacting with customers by phone, email, or in-person to provide information and direct them to desired staff members. • Monitoring and tracking performance of employees, identifying, and targeting areas in need of improvement and providing training as indicated. • Tracking inventory developing & implementing inventory system. • Evaluating documentation to purchase supplies and equipment for accuracy and completion, avoiding delays and maximizing team productivity. • Streamlining communications, financial processing, registration, digital record keeping and other administrative functions. • Applying advanced administrative and analytical skills in overseeing day-to-day operation of activities in a diverse work environment. • Implements planned inventory control mechanisms, such as min-max and bag-and-tag and uses the Bechtel Procurement System (BPS) tools to ensure that LOTO material requirements are met. • Weekly coordination meeting with Department Manager/ Coordinator for future requirements. • Evaluating documentation to purchase supplies and equipment for accuracy and completion, avoiding delays and maximizing team productivity. • Completely familiar with Bechtel Procurement System (BPS) FMR and MWR. • Expedite timely delivery of all Goods, Supplies, Equipment and Services. • Ensured follow up on suppliers/ Procurement department for production schedules and delivery. • Supervised warehouse staff on logistics. • Implemented SOPs in warehouse and ensured that material control maintained without variance by conducting stock verification and documentation. • Initiated system to regularize material receipts, ensuring fluidity of stock from warehouse to stores. • Coordinated among discipline leaders, vendors to resolve issues related to purchased materials.

• Established efficient workflow processes, monitored daily productivity, and implemented modifications to improve overall effectiveness of personnel and activities. • Communicated corporate objectives across all division through regular correspondence and scheduled status updates. • Interpreted management directives to define and document administrative staff processes. • Assessed personnel performance and implemented incentives and team-building events to boost morale. • Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies. • Received transmittals and documents, registered, and routed for circulation. • Established and updated work schedules to account for changing staff levels and expected workloads. • Arranged transport, accommodations established office for new and existing employees. • Facilitated securing visas and security clearance and passes for new and exists employees and provide necessary support.

• Maintained daily cash flow and Bank dealing all payments and receipts. • Recorded all transactions and posted them to ledger. • Established and updated work schedules to account for changing staff levels and expected workloads. • Coordinate official interaction with BITEP.

• Collaborated with staff members to enhance customer service method and exceed team goals using effective client satisfaction methods. • Communicated accurate information about promotions, customer programs and products, providing exceptional customer service and customer driving retention. • Conferred with customers about concerns with products or services to resolve problems and drive sales. • Promoted available products and services to customers during service, account management and order calls. • CAD (Filing of all legal documentation). • Arranged all files for day-to-day use and audit review. • Deal with insurance issues fresh and renewal polices. • Collected installment payments from customers. • Prepared legal documentation and collection, and insurance filing.